Monitoring Project Procurement Activities

Instructor: Olga Bugajenko

Olga is a registered PRINCE2 Practitioner and has a master's degree in project management.

Relying on the external supplier to deliver project goods or services shouldn't mean losing control over the deliverables. Learn about the key monitoring techniques that will help you to make sure that the project procurement stays on track

What Is Project Procurement?

It is not always possible for the project team to create all project products internally - it might be lacking knowledge, time or resources. One of the solutions, of course, is to expand the team and learn how to produce a missing bit. However, it might be a lot more time and cost efficient to purchase the product from someone more experienced. The process of buying goods and services for the project externally is known as project procurement.

The procurement process usually follows the same stages as the project does: planning, executing, monitoring and closing. To ensure that the project objectives are met, it is crucial to make sure that the procurement schedule is aligned with the project plan, and that the supplier can meet the quality and cost requirements of the project. The relationship with the vendor is usually guarded by the contract and is monitored by the project manager or a dedicated procurement manager throughout the project.

Procurement Monitoring Activities

A number of tools and techniques are available to the project manager for monitoring and controlling project procurement process. These cannot be implemented in isolation and require certain inputs, usually created during the procurement planning stage. The key inputs for monitoring project procurement activities are a procurement management plan, a procurement contract, a project management plan, work performance information and performance reports and approved change requests. Any performance reports will be compared to the baseline, defined in the project management plan.

Let's take a look at some of the most common procurement monitoring and change management activities:

To unlock this lesson you must be a Member.
Create your account

Register to view this lesson

Are you a student or a teacher?

Unlock Your Education

See for yourself why 30 million people use

Become a member and start learning now.
Become a Member  Back
What teachers are saying about
Try it risk-free for 30 days

Earning College Credit

Did you know… We have over 200 college courses that prepare you to earn credit by exam that is accepted by over 1,500 colleges and universities. You can test out of the first two years of college and save thousands off your degree. Anyone can earn credit-by-exam regardless of age or education level.

To learn more, visit our Earning Credit Page

Transferring credit to the school of your choice

Not sure what college you want to attend yet? has thousands of articles about every imaginable degree, area of study and career path that can help you find the school that's right for you.

Create an account to start this course today
Try it risk-free for 30 days!
Create an account
Support 福建福彩网 天水市 永康市 成都市 商洛市 大庆市 镇江市 临夏市 阜新市 巴中市 萍乡市 崇州市 邓州市 平度市 河津市 台中市 衡水市 明光市 凤城市 吉林省 石首市 龙海市 黄石市 叶城市 都匀市 武穴市 朝阳市 青岛市 凤城市 葫芦岛市 仙桃市 合肥市 孝感市 邢台市 兴城市 平度市 利川市 洮南市 信阳市 常州市 宁国市 南阳市 徐州市 北宁市 邢台市 鹿泉市 池州市 北宁市 台中市 华阴市 延吉市 铁力市 兴城市 淮安市 汉川市 东阳市 焦作市 西安市 佛山市 潍坊市 甘肃省